Partial Refund for discount code and taxes—Shopify, please you’re killing us

pearlgrant
Tourist
4 0 2

So a customer just bought $85 worth of merchandise but didn’t get the 10% off code into their checkout screen properly. They subsequently emailed requesting a correction. Of course I would like to honor it. (Take note, please, that when a paying customer asks for a logical thing within the grasp of another customer, the merchant’s appropriate instinct and action should be to make it happen, hint, hint. We call this customer service, and it really does pay in the long term)

original ticket:   5 items subtotaling $85 + 8% tax = $91.80

desired result: 5 items subtotaling $76.50 + 8% tax= $82.62 (merchandise credit due is $8.50 with a tax credit of $0.68)

Currently I would have to refund a flat $9.18 to the customer and then write a note to the bookkeeper explaining that at the end of the month she’ll have to search through the payout on date X, and write in a correction to the sales tax from order Y (and pray to a higher power that it’s the only adjustment in that period so that it’s easy to break down properly and not have her tied up for hours literally chasing pennies we already gave back to customers —and getting paid by the hour to do it) documenting an ill-recorded refund because Shopify can’t offer the merchant the ability to edit orders properly. 

 

Now in my brick & mortar POS, this is a piece of cake, but Shopify makes it impossible to do properly.  

 

There are a couple of ways this could be easily rectified from the user perspective, I’ll leave you to decide what the most direct coding option is.

 

1) You let us edit the line item prices on an order prior to fulfillment, and when the new total calculates let us refund that amount with appropriate taxes reporting on our sales tax report.

 

2) You let us return the item at full price while adding the same item at a reduced price  ( Not sure why this would be preferred, but in my register system this is how we trick it into allowing us to blindly refund a credit card as the software will allow a credit to the encrypted card #, without its presence, but wouldn’t allow an employee to charge extra items without running the card through the reader machine). This would also be a nice way to let us document substituting an item in an order...But that is not my goal today and think that the necessary steps involving communication with a customer would cloud the issue...

 

3) You let us check a box after manually entering a refund amount that the refund is taxable, we would only issue a refund for the merchandise amount, and then check to request the commensurate taxes be adjusted—now my guess is that because the taxes are attached to the product, this wouldn’t work. Which brings us back to suggestion number 1!

 

I’ve seen this request numerous times in the discussion boards dating back years (we’ve only been on Shopify a few months and are continuing to be shocked by the basic holes in the Shopify system that are completely transparently easy in any halfway decent POS software), don’t you think it’s time to fix it?