We are new to Shopify and are navigating our way around this new system. We have products that will not be available for sale online or in our store, but we want to be able to track the inventory going out. Our director gives signed items away as gifts. These are identified as separate items in a manual inventory on Google Sheets. I want to be able to keep track of this through Shopify. Is there a way to have an item archived and pull gifts from inventory, or is there something else we can do to track items not available for sale?
Topic summary
New Shopify user seeks a way to track inventory for items that are not for sale online or in-store. These items are signed gifts given by the director, currently tracked manually in Google Sheets.
Key question: Can a product be archived in Shopify and still allow inventory to be deducted (“pull gifts from inventory”) when items are given away? If not, what is a suitable method within Shopify to track non-sale inventory usage?
Constraints: Items must remain unavailable for purchase, yet inventory movements should be recorded to reflect stock going out.
Context note: “Archived” refers to removing products from the active storefront/catalog while keeping their records, but the poster is unsure if this supports inventory adjustments.
Status: No answers or solutions provided yet; guidance and best practices requested.