How do you manage inventory tasks without letting them take over your whole day?

Productivity

Topic summary

The discussion centers on preventing inventory management from consuming excessive time.

Suggested approaches include:

  • Dedicated staffing: One commenter emphasizes assigning inventory to a specific person, noting that splitting responsibilities across roles previously caused disorganization.

  • Automation tools: Using Shopify Flow with Rolling Tag inventory triggers can automatically send email alerts when stock falls below set thresholds, reducing manual monitoring.

  • Task prioritization: Breaking work into smaller chunks—focusing on the top 3 most important tasks before moving to the next set—makes the workload more manageable.

  • Tiered monitoring schedules: Checking best-sellers every other day, emerging products weekly, and other items bi-weekly or tri-weekly prevents the need to update everything simultaneously.

The consensus is that structured time allocation, whether through dedicated resources, automation, or strategic scheduling based on product importance, prevents inventory tasks from dominating daily operations.

Summarized with AI on October 23. AI used: claude-sonnet-4-5-20250929.
1

How do you manage inventory tasks without letting them take over your whole day?

3

You have to allocate specific time each month or for every new product release, there’s no way around it. That’s why we have a dedicated person for this. Previously, we tried juggling our designated roles and managing inventory and it was all messed up :person_facepalming:

4

We would suggest to use Shopify Flow with Rolling Tag inventory left update trigger to automate these tasks. Once the product or product’s variant fall bellow the configured limit you can send an internal email action to let them know. The Rolling Tag trigger comes with the free plan.

1 Like
5

Hi!

For me, I like to pick the top 3 tasks that are most important, get those done first, then go on to the next 3 tasks. I prefer to break them down into smaller bites so they seem much more manageable.

6

Hi Jacqui,

When I used to run a store, I would break things down into manageable chunks of work. Updating everything in one go only works until you reach a specific size. I used to have my best sellers looked at once every other day, then my up-and-coming ones looked at once a week, and the other products once every 2 weeks or 3 weeks.

Hope this helps,

Rahul