How do you manage Pricing?

Shopify Discussion

Topic summary

A merchant asks whether others still use spreadsheets to manually track supplier invoices and update Shopify prices, or if automation has become standard practice.

Common approaches mentioned:

  • Spreadsheets – Still widely used for small catalogs but become cumbersome as stores scale
  • Semi-automation – Google Sheets combined with Zapier, Make, or scripts to sync with Shopify
  • Shopify apps – Tools like Matrixify, Stocky, EZ Exporter, Pricify, and Prisync for bulk updates and dynamic pricing
  • Full automation – Supplier API integrations, custom apps, or Airtable systems for high-volume operations
  • Dropshipping tools – Inventory Source, Syncee, DSers, and AutoDS for automatic supplier feed syncing

Important consideration:
Automated price updates can conflict with discount automation by overwriting sale prices. Solutions should ideally skip products with compare-at prices or use tag-based exclusions to avoid disrupting active promotions.

The consensus suggests starting with semi-automation or dedicated apps like Matrixify for a balance between control and efficiency as catalogs grow.

Summarized with AI on October 24. AI used: claude-sonnet-4-5-20250929.
1

Hi All,

We use a spreadsheet to manage our cost & retail prices..

When a suppliers invoice comes in we check it for price increases,

Then update the sheet and then Shopify

Does everyone use the same method

Or have things moved on to using apps, automations etc..

Love to hear your thoughts..

2

Hey @Chimevault ,

Great question — you’re definitely not alone! Spreadsheets still work well for small catalogs, but as your store grows, they can become a bottleneck.

Here’s a quick breakdown of what others are using:

  1. Spreadsheet Method – Simple and low-cost, but manual and time-consuming.

  2. Semi-Automated – Use Google Sheets + Zapier, Make, or scripts to sync with Shopify.

  3. Shopify Apps – Tools like Matrixify, Stocky, and EZ Exporter automate bulk pricing and inventory updates.

  4. Full Automation – Ideal for high-volume stores. Supplier APIs, custom apps, or Airtable-based systems keep everything synced.

My suggestion: Start with semi-automation or Matrixify — great balance of control and efficiency.

If this helped, feel free to Like and mark it as the Solution!

Best Regards,

Rajat

1 Like
3

Hi @Chimevault ,

Using a spreadsheet to manage cost and retail prices is still quite common, especially for smaller teams or businesses with relatively simple catalogs. However, there are definitely more streamlined options now, especially as product catalogs grow or as pricing changes become more frequent.

1. Automation with Apps
There are apps available on the Shopify App Store that can help sync supplier pricing or bulk update product data, such as:

  • Matrixify – Great for bulk importing/exporting product data.
  • Stocky (Shopify app) – Useful if you’re using Shopify POS and want inventory + cost management.
  • Pricify / Prisync – For dynamic pricing and competitor monitoring.
  • Inventory Source / Syncee / DSers – If you dropship, these tools can help sync supplier feeds automatically.

2. Custom Integrations
Some merchants create a Google Sheets or Excel Online integration using

  • Shopify Admin API or Shopify Flow (for Plus stores).
  • Zapier / Make (Integromat) to trigger updates when a new invoice is received.
  • Custom scripts or middleware if you’re managing large supplier catalogs or multi-supplier logic.

I hope these options will give you more insights.

1 Like
4

Just a note of caution to @rajweb 's reply, though.

Automated price updates often conflict with discount automation. If a shop is extensively using compare-at/price field changes to set up their flash sales, automatic updates from other tools will simply overwrite the sale prices. So it might be a good idea to look for a price update solution that can either skip products with compare-at prices or skip products by tags, for example.

5

If you’re still manually tracking costs and updating Shopify via spreadsheets, AutoDS can simplify pricing automation and save a lot of time.

Here’s how AutoDS makes pricing easier:
Real-time monitoring of supplier price changes with automatic updates to your store.
Custom pricing rules and profit margins applied without spreadsheets.
Centralized dashboard to manage prices across multiple suppliers and products.
Reduced human errors and oversells, keeping your store profitable.

You can try it out for 14 days for just $1 and see how effortless pricing management can be.