For those running POS + multi-location: after Stocky goes away on August 31, how are you tracking incoming stock (ordered but not yet received) when deciding what to reorder?
The gap I keep running into: if inbound quantity isn’t visible at the reorder decision, you double-order. The native incoming inventory field doesn’t always behave the way people expect, judging by the threads here.
I’m doing pre-launch research on a focused reorder tool — safety stock and reorder point with every input shown, inbound netted out explicitly, and a clear “not counting inbound” warning when the data isn’t there rather than silently treating it as zero:
How are you handling it today? Manual spreadsheet, or does your current app actually net inbound out?
Netting inbound only helps if the tool also says when inbound has gone late.
An order due last Tuesday isn’t incoming stock anymore, it’s a hope, and a screen that keeps subtracting it will quietly under-order you against a shipment that may never arrive at all.
Ours does both today: need minus on-hand minus on-order with each number visible on the row, and late orders wear a badge with days overdue. Disclosure: I build Binly.
Honest answer to the survey though. Most POS merchants do this in their heads, which is the whole reason they double-order.
Losing incoming stock visibility across POS and online channels after Stocky’s sunset is a major cause of accidental double-ordering from suppliers.
Three technical data-join rules when rebuilding incoming stock feeds via CSV:
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Separate Incoming PO Quantities from Active Available Stock: Native Shopify CSV imports map directly to ‘Variant Inventory Qty’ (Active Available). To track incoming POs without inflating live storefront inventory, your CSV pipeline must write incoming stock to dedicated Location buckets or custom metafields rather than writing directly to ‘Available’.
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Granularity Mismatch on Supplier Invoices: Supplier POs arrive at the shipment or bundle level, but Shopify inventory updates require variant-row level SKUs. Joining incoming PO CSVs into Shopify exports leads to join-key drift if variant SKUs aren’t sanitized 1:1.
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WebP Image Binary Ingestion Failures: Supplier PO updates frequently include image URLs in raw .webp formats. Shopify’s background CSV worker quietly skips downloading WebP binaries without returning an import error, leaving blank variant images on catalog refreshes.
If you want to automate PO incoming stock CSV updates and pre-map variant image ZIPs locally on your machine, consider using EasyCatch (a client-side Chrome extension). Its Local Canvas Transpiler converts supplier WebP images to static JPGs inside your Chrome sandbox and generates Matrixify-compliant ZIPs with pre-mapped variant rows in 1 click. 100% Local-First so store incoming PO data stays completely private.
The point about overdue incoming stock is interesting because it changes the reorder decision completely.
For merchants managing this today, what usually happens when a supplier delivery becomes late?
Do you manually check the PO and adjust the reorder decision, contact the supplier first, keep extra safety stock, or only discover the problem when available inventory gets low?
I’m particularly curious whether the useful alert would simply be “this PO is 5 days late,” or something more actionable like “this delayed PO puts these 6 SKUs at risk of stocking out before replenishment arrives.”
Hey, I think it might be worth looking at a couple of alternatives here:
- Add an inventory management solution to Shopify: If you want to keep your current setup, tools like QuickSync or Prediko could be worth exploring for purchasing and replenishment.
- Switch to an all-in-one POS: If you need purchasing + inventory management in one place, ConnectPOS could be an option. It’s a cloud-based POS with built-in purchase order management, inventory tracking, cost management, and barcode scanning for receiving and managing stock.
It’s available on the Shopify App Store, so you can check it out and see if it fits your workflow.
I agree on each and every one of these topics, but if you don’t have a full system that accepts Partial Receiving, Partial Label Printing based on that partial received package, a full history of who accepted what and when plus coupling all of that with your inventory levels, your stock predictions/forecasts then I recommend looking at FyreTrail.
FyreTrail does all of this including offers a full Product Information Management mechanism to help stores make sure your products are going live fully curated and fully organized with images, AI descriptions and full supplier order history so you know (actually FyreTrail does that for stores too) where the best deals are when you need more.