Product Quantity Syncing

Technical Q&A

Topic summary

An athletic apparel company sells both blank products and customized versions with team logos applied. They duplicate products to create team-specific collections, maintaining the same SKUs across variants since they represent the same base inventory.

The Problem:

  • When customized products sell, only those specific product quantities decrease
  • Blank product quantities remain unchanged despite sharing identical SKUs
  • This creates inventory tracking issues since both versions draw from the same physical stock

Proposed Solutions:

Two apps were recommended:

  1. Material Manager - Treats blank products as “raw materials” that multiple product variants can link to. When any linked product sells, it draws down the material inventory and updates all connected products automatically.

  2. Easify Inventory Sync - Creates “Inventory Groups” based on matching SKUs using a smart scan feature. When any grouped product sells, inventory decreases across all linked variations simultaneously.

Both solutions address the core issue of syncing quantities across product duplicates that share SKUs but have different images and collections.

Summarized with AI on November 1. AI used: claude-sonnet-4-5-20250929.
1

I work for an athletic apparel company which sells blank products, as well as products for clients (sports teams) which are the blank products with applied logos. Because we create collections and turn them into team shops for clients, we have to duplicate the products and swap out the photos with ones that have the team logos on them.

Each product/color/size has a unique SKU, and when we duplicate the products to create a team-specific version, those SKU’s carry over. For some clients, we also have multiple variations for each product to display a different logo as some have primary and secondary logos.

We want to make sure that since these are all the same product, the quantities are synched across all comparable products using the same SKU for inventory management purposes. For example, I have a performance shirt available as a blank, with a second product being the same shirt that we apply a logo to. If someone buys a shirt from a team with a logo, we would like the quantities for all of those shirts to go down, not just the product from which it was bought.

I thought that this was working initially as when I duplicated the blank product it carried over the quantities, but as we are selling more customized products than blanks, our quantities for the customized products go down while the blank ones don’t change, despite having the same SKU. This is an issue, as both products are essentially the same base product.

Is there a way to fix this and sync the quantities for different product profiles that share SKU’s?

2

Hi @CorbinWilliams ,

The app Material Manager can help with this. It would allow you to enter your inventory of blank products as raw materials. Then you can link any of your variants to these materials. When a product linked to a material is sold it will draw down the material inventory which will in turn update the inventory of all other products linked to the material.

3

Hi @CorbinWilliams

I recommend Easify Inventory Sync for this. It allows you to sync inventory across multiple product variations, even if they have different images but share the same SKU. This way, when a customized version is sold, the stock for all linked versions updates automatically. Here’s how to do it:

  1. Assign the same SKU to both your logo shirt and blank shirt to simplify the next steps
  2. Set up an Inventory Group: Use the app to create Inventory Group that group your logo shirts and blank shirt. Click “Run smart scan,” and it will automatically create groups based on matching SKUs.
  3. How does it work? When a applied logo shirt is purchased, the inventory of both logo shirt and blank shirt will automatically be reduced by 1, ensuring that the inventory of your shirt is tracked.

This app is very beginner-friendly, I hope you will try it. If you need any further assistance setting this up, please let me know or reach out to Easify! :hugs: