with the filter option removed from the collection editor, there’s no longer a built-in way to filter the product list by status directly within a collection page. This has made editing on the back end very difficult and much more time consuming.
This is a known pain point since the collection editor’s status filter was removed. Two workarounds that restore most of the workflow: (1) Do your filtering from the main Products page — you can filter by status (Active/Draft/Archived), vendor, type, etc., and even filter by collection there, then edit from that view. (2) For status specifically within one collection, create a temporary automated collection with conditions (e.g., “Product tag” or a status-based smart collection) to isolate what you need. Neither is as convenient as the in-collection filter, so it’s worth adding your voice on the Shopify ideas board to push for it back.
A workaround : rebuild the same view from the Products page.
It filters by collection and status at the same time, and lets you bulk edit from there.
Do this
- Open Products in the left menu (not the collection).
- Click the search and filter bar, add the filter Collection, and pick your collection.
- Click the bar again, add the filter Status, and choose Active, Draft or Archived.
- The list now shows only that status inside that collection.
You’re absolutely right, removing the inline filters from the collection editor has added extra friction to backend management, especially when trying to spot Draft or Archived products within large collections.
While Shopify rolled out this layout update, here are two effective workarounds to filter products by status efficiently:
-
Filter via the main Products Directory:
Go to Admin > Products.Click on Search and filter (or the filter icon).
Add a filter for Collection and select your specific collection.
Add a second filter for Status and choose Active, Draft, or Archived.
Save this view by clicking Save as at the top so you can access it in 1 click whenever you need to edit this collection’s products.
-
Use Bulk Editor via URL Parameters:
From the Products page, select all products in the collection and click Bulk edit.
Alternatively, you can bookmark custom search URLs for your high-priority collections with status filters pre-applied.
Since many merchants are experiencing the same inconvenience, please make sure to submit feedback directly to Shopify via Admin > Help / Profile > Give feedback. The product team tracks these requests closely to reinstate high-demand admin features.
I hope you find these suggestions helpful.
Thanks!