How can I manage roles and permission for multiple Shopify stores

Shopify Discussion
1

I manage multiple Shopify stores with different teams responsible for product listings, customer service, and marketing. I want to set roles and permissions for each store’s team in one central place, so I don’t have to update access in every store whenever someone joins, leaves, or changes roles. Is there a way to assign and control permissions for each store’s team from a single dashboard, keeping everyone’s access in sync without needing additional tools?

2

Yes, you can manage roles and permissions for multiple Shopify stores from a single dashboard using Shopify’s Organization Settings. This feature allows you to centrally control access for different teams across multiple stores without needing to update each store individually

Here’s how you can set this up:

  1. Use Organization Settings to add staff members:
    • Go to Settings > Users in your Shopify admin.
    • Click “Add users” and enter the email addresses of your team members.
  2. Assign roles and permissions:
    • Choose between assigning a predefined role or selecting custom permissions.
    • For custom permissions, you can set both organization-level and store-level permissions.
  3. Create specific roles for different teams:
    • Navigate to Settings > Users > Roles in the Shopify admin.
    • Click “Add Role” and give it a descriptive name (e.g., “Product Lister”, “Customer Service Rep”, “Marketing Manager”).
    • Select the appropriate organization and store-level permissions for each role.
  4. Assign store access:
    • When creating roles, you can specify which stores each role has access to.
    • Click “Add store access” under “Store permissions” to grant access to specific stores or all stores.
  5. Apply roles to team members:
    • When adding or editing a staff member, assign them the appropriate role(s) you’ve created.
3

Hello @Swapscott ,

I am from the miniOrange team. From what I understand, you are looking for a way to manage access for your teams across multiple stores from a central place.

We can offer you a custom solution which would address your needs. It will help you set up a central dashboard where you can assign and manage permissions for each team across your stores from a central place. This will save you the hassle of individually updating roles for each store whenever an employee/customer leaves, joins or changes roles.

With the solution we provide, you will also have a central dashboard, so you will not need to rely on any separate tools or manually update any permissions across your stores and will be able to keep access for everyone in sync in one place.

I hope this solution is a helpful answer to your query.