Merchants are struggling to remove canceled or refunded orders that remain visible in their unfulfilled orders list, causing confusion when tracking daily fulfillment needs.
The Core Issue:
Official Response:
Shopify support explains that canceled orders lack the âPaidâ and âFulfilledâ statuses needed for automatic archiving. They recommend manual archiving, but acknowledge some cases may require account-specific investigation through live chat support.
Community Workarounds:
Current Status:
The issue remains unresolved for many users. While some report success with the âOpen ordersâ filter method, others confirm it doesnât work consistently. Multiple merchants express frustration that this longstanding problem hasnât been addressed by Shopify.
This question has been asked here on the forum but I am yet to find an answer.
I have an unfulfilled order that I cannot get rid of in my list. The order was canceled and refunded some time ago and I am unable to remove it. Is there any way to do this?
Hey, @DumbleCo .
Thank you for posting this question!
The number badge that appears beside the Orders represent the number of Open orders in your store. Generally, when an order has the Paid and Fulfilled statuses, the order will be automatically archived as most stores have this as a default setting. However, when an order is cancelled or refunded, then the order doesnât have the required statuses to get removed automatically. Instead, youâll need to archive the orders manually to remove them from the Open orders list.
That being said, Iâd love to hear more about your business and share some resources to help you get started. What types of products are you selling? Do you have a marketing plan prepared for your store?
The order has been archived. It is unfilfilled which is the problem. Can you help with that?
** Moderator edit; Image with PII removed
Hey, @DumbleCo .
Thanks for following up!
You wouldnât be able to change the fulfillment status since the order has already been cancelled and refunded. However, after you archive the order, the order will be removed from the Open list and the number badge beside the Orders will reflect this. From there, the order is considered closed and no further action is required.
If you have any other questions on this topic, then donât hesitate to let me know!
I am wanting the order removed from the list of orders unfulfilled. With an unfulfilled status it remains on the list of orders confusing us on how many orders we need to fulfil for the day.
Hey, @DumbleCo .
Thank you for following up with the additional context.
When archiving orders, the order does get removed from the Open orders list and the number in the badge should decrease. However, if youâre not seeing the orders being removed, then itâs possible that there is a refund in progress or there is a balance owing. If you believe thereâs a mistake, then it looks like weâll need to access your account in order to get a closer look and resolve the issue. While weâre unable to provide account-specific support via the Shopify Community, weâd be happy to further assist you through live chats. Simply visit the Shopify Help Center and login to your account to create a support request.
Let me know if youâve any other questions and keep me posted!
i donât think that the customer wants his data on the internet.
Hey, @Vahlery .
Thank you for joining the thread.
If you have a customer that doesnât want their data on your store, then you can erase a customerâs personal data from your store. If youâd like to learn more, then weâd recommend taking a look at our guide on Processing customer data requests.
Alternatively, if a customer is using Shop Pay, then they can choose to remove their own data by deleting their Shop Pay account. If a customer isnât using Shop Pay, then they can submit a removal request using the form at the bottom of our Shopify Privacy Policy.
That being said, I noticed that youâre a new member of our Shopify Community! Iâd love to hear more about your business and share some resources to help you get started.
that does not work. does nothing. how do i get rid of these.. have like 50 or more⌠super annoying.
I have this same question, have you figured it out yet?
Hey Greg did you ever get this figured out? Iâm having the same issueâŚ
"after you archive the order, the order will be removed from the Open list "
This super helpful piece of information is actually incorrect. If you have a way to actually remove these false positives from our dashboards, that would be helpful. Clearly a lot of people are dealing with it so it would be great if you could get back to us ASAP.
Thank you!
I think I found a solution to this.
The order number is not the unfulfilled orders its âopen ordersâ
I got rid of mine by selecting the Open orders and archiving those.
This then reduced my order count number to the right the number. Let me know how this goes for you.
Rikki
Did you ever work it out Greg? I still cannot! Super annoying yes
this suggestion does not work at all. orders that have been canceled are
still showing unfulfilled. common shopify let get on this. super annoying.
I have had this issue for so long. For me I tried all the filters in the orders page to see what label the problem orders attracted. 2 were âOpenâ, so archiving those cleared them from my Order number. 1 was âUnfulfilledâ, even though it was sold, returned and refunded. I cancelled that order and it disappeared from the count. So for me problem solved but I can see how different solutions are not working for different orders.
Thanks! It worked for me
DId not work for me. This is super annoying. It seems like Shopify is turning into a âdeadâ platform. No work done on improving it.
THIS SOLVED MY PROBLEM!!!
Thank You, Ive been searching for days.
